Meeting Minutes: IAA Director's Meeting

Directors Meeting IAA

March 8, 2025

4:00pm

Stookey’s Restaurant Thorntown, IN

Welcome & Call to Order by Joe Horstman at 4:09 pm

The Jr. met at the same time as the adult organization. Joe reminded everyone that dues need to be paid prior to our meeting to be eligible to vote tonight.

Those in attendance: Officers: Joe Horstman-President, Carla Dawson- President Elect, Melanie Ritz- Treasurer, Julie Innis Secretary, Clint Coverdale-Past President. Directors: Les Carmichael, Sandy Carmichael, Dr. Phil Howell, Brandon Waterman, Jerry Ott, Rex Kovert, Dr. Bruce Lamb, Ryan Otis, Jerritt Ross, Jim Lindley, Dr. Randy Bush, Paul Hart, Steve Shoup, Kevin Swaim, Kevin Newman, Kathy Wilson- Aux. Rep. Others: Deanna Hofing & Kelly Miller-Jr. Advisors, Liz Jensen- Membership Chairman, Krista Stillwell, Kyla Coverdale, Loran Wilson, Linda Lindley.

Secretary’s Report-see attached- presented by Julie Innis. Melanie Ritz moved to accept the report as presented. Dr. Bruce Lamb 2nd the motion. The motion was approved unanimously.

Treasurer’s Report-See attached -presented by Melanie Ritz- She shared the Auxiliary has 2

outstanding checks issued from the IAA these were for dues reimbursement from our online dues collection. It was suggested we cancel these checks. We also have an overall supreme showmanship check for $250.00 from summer of 2023 not cashed yet this check belongs to Harlee Henney. Someone was going to try and reach out and see it the check was lost. Dr. Phill Howell made a motion to accept the treasurer’s report as presented. Dr. Bruce Lamb 2nd the motion, The motion was voted on and passed unanimously.

Budget & Finance Report- see attached-Kevin Swaim reminded us we needed to approve the

budget for 2025. It was presented at the Dec. meeting. Kevin reviewed the budget. Kevin Swaim

made a motion to accept the proposed budget as presented. - Dr Bruce Lamb 2nd the motion. The motion was approved unanimously.

Activities & Show Report-Clint Coverdale stated he sent out a survey for judges. Corbin Cowles was 1st choice and 2nd was John Sweeney. He will reach out to them to see who is available. He also announced this is his last year to be chairman of Preview so he asked for anyone interested to volunteer to serve on that committee. On a national level he reminded us that the senior showmanship contest stays as it has been but at the NJAA show, they have added additional showmanship contests. Kevin Swaim reminded everyone that the State Fair Open Show will be before the 4 H show the summer of 2025.

Membership Report- presented by Liz Jensen before our meeting we had 93 members and have

averaged 10 new members. The cutoff date to make it into the directory is April 2nd .

History Report-No historical herds will be recognized tonight at our banquet. Kevin Swaim will be meeting with Putnam Co. since they have a new director at the museum.

Communications Report- Krista Stillwell announced the March/April issue of the News is going to print next week. She is gearing up for the directory publication. We will be auctioning off ads tonight for the directory and the News. Steve Shoup thanked Krista for getting the News out in a timely fashion thus helping the WC advertise their sponsored events.

Annual Meeting Report-Joe Horstman announced there have been some changes in the auction this year, we still have semen offerings but we have added additional items beyond semen. There are auction guides on each table. He shared there are tickets for the door prizes and bags for attendees to put their tickets in on an additional table.

Auxiliary Report- Carla Dawson announced the Auxiliary Annual Meeting is May 3rd . NE is hosting in Marian IN at the Hostess House. Fliers available. See attached

Meeting was suspended for the Eastern Regional Report & Jr. Report. Deanna Hofing was meeting with the Juniors, and their meeting ran longer than ours.

IJAA Report-Deanna Hofing presented information sharing that many juniors were unable to attend their meeting today because of several shows today. Brandon Bratcher has been selected as the Jr. Preview Show judge. The Juniors will have a silent auction and old timers’ showmanship contest again. There is an upcoming Raising the Bar in April, and we have 3 Juniors going from Indiana. NJAA is in Tulsa this year. The Tulsa fairgrounds are restricting what can be done for meals as far as carrying food into the fairgrounds. The community service project for NJAA this year will be pop tabs and gently used DVD’s and games. Deanna encouraged everyone to bring these to Preview and they will take them to donate at the show. She also shared the Juniors want to have a social event again this Spring.

Old Business- Eastern Regional –Joe Horstman announced we are set to host Eastern Regionals in 2027. He shared there had been a phone conference with the officers and Caitlyn Brandt. This brief virtual meeting was held so that we could share information and facts with directors today. Caitlyn Brandt shared information with the Executive Committee, she presented us with a planning guide from the NJAA. There are committee signups currently on all the tables we are asking for members to sign up for multiple committees if possible. Casey Jentz and Caitlyn did site visits in Indiana. Their 1st choice of facilities was the Tippecanoe County fairgrounds. It is a nice new facility. The fairgrounds have a kitchen and classrooms available for contests. It is also close to Purdue University. The P.U. meats lab is a possibly spot to include tours or contests. The NJAA has not signed an agreement with the Tippecanoe Fairgrounds due to concerns of the grounds not having enough gates for our show currently. Joe shared we are anticipating possibly 500 head entered due to our central location. We may have to rent gates. Caitlyn is checking food contracts with the fairgrounds. The cost of rent is 12,000.00 per day. Indiana

needs to bring 60,000.00 to the table in order have enough funds to host this show. AAA will ask us for 60,000.00. Dates selected are June 23-27, 2027. We will probably forgo the Jr. Preview Show that year in Lebanon and we will do a show within a show. Joe explained the meeting was held so that this information could be shared with everyone tonight as well as we could start the process of finding committee chairman and members. He did share that Purdue University does know we are planning this. Joe discussed some possibly fundraising options. He also discussed how we need to keep our dates at the Boone Co. Fairground dates for 2028. It was discussed that there was money left over from the 2014 NJAA hosted in Indiana earmarked and voted on by directors to be used for hosting future National Junior Shows. Joe proposed we discuss this further at our Preview Show meeting. The designation of these funds is documented from 2016 Treasurer accounts and Secretary minutes. Carla Dawson added the 60,000.00 would be if we only provided 1 meal during the duration of the show. Joe added Caitlyn stated multiple times the state is not obligated to provide 3 meals a day. Dr. Lamb shared that in 2014

we had gates made and sold them afterwards.

Trailer Update- Joe shared the minutes from our December meeting stated we were going to

sell the trailer. It has been plated, insured and is on Joe’s property now. He does not have a

problem continuing to store the trailer. He asked for discussion on what to do moving forward

from here. Melanie Ritz mentioned the trailer is paid for and might make good storage. Carla

Dawson mentioned we may need this for the Eastern Regional. Brandon Waterman added it is

cheap storage. Melanie Ritz made a motion we keep the trailer versus selling it. Brandon

Waterman 2nd the motion. The motion was voted on and passed unanimously.

New Business-no official new business. Jerry Ott asked if there was a Southern Sale this year. April 5th 1:00 Northern Sale April 6, 2025. Little York, IN

Announcements-Joe suggested we voice our opinion to combine the Open Show with the 4-h show at the State Fair. It was asked if anyone had an update on Bob Dragani, Dr. Lamb shared he spoke to him and he was out and about and doing better.

Joe Horstman welcomed new directors- Jerritt Ross Southern Assoc. & Ryan Otis Southern Assoc and asked each director to introduce themselves to the group. Steve Shoup WC, Dr. Randy Bush NW, Jerry Ott NE, Jim Lindley NW, Les Carmichael SW, Sandy Carmichael SW, Paul Hart SW, Rex Kovert S, Kathy Wilson Aux. Melanie Ritz Treasurer S. Kevin Swaim WC, Bruce Lamb NE, Liz Jensen Membership Chairman, Phil Howell SE, Kevin Newman WC, Brandon Waterman SE, Julie Innis Secretary SE.

Adjournment: A motion to adjourn was made by Dr. Phil Howell and 2nd by Kevin Swaim. It was voted on and passed unanimously.